For HVAC Company Owners

Stop losing $3,000–$8,000 a week to missed calls.

10 to 25 missed calls per week × $300+ average ticket = thousands in revenue walking to your competitor. OrchaNow's AI dispatcher answers every missed call in under 30 seconds — qualifies the lead, books the job, and texts you when it's confirmed. 24/7. Even at 2am.

Book a 15-Min Demo → How It Works
30-day money-back guarantee. Save 17% with annual. Cancel anytime.

The brutal math of missed calls.

Industry research shows the average small HVAC operator misses 10 to 25 calls per week. Customers don't leave voicemails anymore — they call the next company on Google. At a $300 average ticket, that's $3,000 to $8,000 in weekly revenue you'll never see. And it gets worse: missed calls during heat waves and cold snaps are the highest-value emergency calls of the year.

YOUR ESTIMATED MONTHLY LOSS
$12,000
in lost revenue per month
10 missed calls/week×
$300 average ticket×
4 weeks per month=
Monthly lost revenue$12,000
Industry average. Your numbers may be higher.
Built To Fit Your Operation

Works with your existing tools.

Your CRM. Your calendar. Your phone system. Your payment processor. OrchaNow plugs into whatever you already use during your 3-day white-glove onboarding — no migration, no switching, no learning curve.

📅
Your Calendar
📋
Your CRM
📞
Your Phone System
💳
Your Payment Tool
🔧
Your Dispatch Software
WATCHING IT WORK IN REAL TIME

From missed call to booked appointment in 3 minutes.

Below is a real customer conversation handled by OrchaNow's AI. Sunday morning. The HVAC owner was on a job. Customer's AC stopped working. Without OrchaNow, this becomes a missed call and lost revenue. With OrchaNow, it's a booked $389 ticket — automatically.

Watch the demo replay on the right. Average response time: 28 seconds.

📱 (267) 555-0142
Live
Hi, my AC stopped working. Can someone come out today?
9:42 AM
Hi! Sorry we missed your call. Quick question to get you booked fast — what's going on with your HVAC? AC not cooling, no power, strange noise, or something else?
9:42 AM
AC not cooling. House is at 82 degrees. Pretty urgent — we have a baby.
9:43 AM
Got it — let's get you in fast. What's your service address and zip?
9:43 AM
1234 Greene St, Philadelphia 19119
9:44 AM
Booked! Tech will arrive between 11am-1pm today. Service call is $89, covers diagnosis. Any repairs quoted before work starts. Reply YES to confirm.
9:44 AM
🔔
NEW BOOKING — $89 service call + estimated $300+ repair · 1234 Greene St 19119 · Tech arrives 11am-1pm
How OrchaNow Works

From missed call to booked job — fully automated.

No staff. No call center. No software you have to learn. Just a system that answers your phone when you can't.

STEP 01
Instant

Customer calls your business

Your existing number rings. If you don't answer within 4 rings — OrchaNow takes over.

STEP 02
Under 30 sec

AI texts them back instantly

"Hi, sorry we missed you. What's going on with your HVAC?" — Friendly, on-brand, lightning fast.

STEP 03
2-3 min

AI qualifies and books

Captures issue, address, urgency, ideal time. Books it directly to your calendar.

STEP 04
Done

You get a confirmed job

Text alert with all the details. You just show up. The customer thinks you're a magician.

What You Get

Built for HVAC owners who'd rather turn wrenches than answer phones.

⚡

30-Second Response

AI texts every missed call in under 30 seconds. Faster than any competitor in your market.

🌙

24/7 Coverage

2am furnace failure? Saturday at noon? Sunday morning? AI is awake when you're not.

📅

Auto-Booking to Your Calendar

Syncs with Google Calendar, ServiceTitan, Housecall Pro, or whatever you already use.

📊

Owner Dashboard

See every call, every conversation, every booked job. Override, reassign, or call back manually anytime.

⭐

Auto Review Requests

After every job, system automatically texts the customer for a Google review. 5-star pipeline on autopilot.

🛡️

Your Brand, Your Voice

Customers think they're texting your team. We tune the AI to match your business name and tone.

📍 Philadelphia-First

Built specifically for Philadelphia HVAC operators.

We know your zip codes. We know your neighborhoods. We know how Mt. Airy buyers talk to Germantown contractors. National platforms try to be everything to everyone. OrchaNow is local — and that's our advantage. Tampa launches Q3.

19119 Mt. Airy 19138 East Germantown 19144 Germantown 19128 Roxborough 19150 West Oak Lane All Philly Zips
Pricing

Simple pricing. No surprises.

Pay monthly or save 17% with annual. One-time $299 setup waived for annual subscribers.

Starter
For solo operators & 1-2 person shops
$ 299 /mo
+ $299 setup · 30-day refund
$ 2,990 /yr
$0 setup · Save $598/yr · 30-day refund
  • Up to 50 missed calls answered/mo
  • 1 phone number connected
  • Basic AI conversation flow
  • Calendar sync
  • Owner dashboard
  • Email + SMS support
Get Started →
Most Popular
Pro
For growing 3-10 person teams
$ 499 /mo
+ $299 setup · 30-day refund
$ 4,990 /yr
$0 setup · Save $998/yr · 30-day refund
  • Up to 200 missed calls/mo
  • 1 phone number connected
  • Custom AI tone & brand voice
  • Calendar + CRM sync
  • Auto review request system
  • Owner dashboard with analytics
  • Priority support
Get Started →
Multi-Location
For shops with 2+ locations
$ 899 /mo
+ $499 setup · 30-day refund
$ 8,990 /yr
$0 setup · Save $1,798/yr · 30-day refund
  • Unlimited missed calls
  • Up to 3 phone numbers
  • Custom branding & AI
  • Multi-location routing
  • Custom analytics dashboard
  • Dedicated account manager
  • Phone + SMS + email support
Get Started →
✓

30-day money-back guarantee.

If OrchaNow doesn't book you at least 5 jobs in your first 30 days, we refund every dollar. No fine print, no questions, no hassle. We only win when you do.

FAQ

Questions HVAC owners ask us.

Do I have to change my phone number? +
No. We forward your existing number through OrchaNow's system. If you answer, the call rings as normal. If you don't pick up after 4 rings — that's when AI takes over. Your customers never see a different number.
Will the AI sound robotic? +
No. We tune the AI to match your business name, your tone, and your brand voice. Most customers think they're texting with a real dispatcher. Modern AI is significantly better than the old chatbots from 5 years ago.
What if the AI books a job I can't take? +
You set the rules. AI only books slots that are open in your calendar. You can override any booking, reschedule, or call the customer directly from the dashboard. Nothing happens without you having full visibility and control.
Can I cancel anytime? +
Yes. Month-to-month, no contracts. If you want out, give us 7 days notice and we'll release your number back to you cleanly. No cancellation fees, no penalties.
How fast does setup happen? +
3-5 business days from signup to fully operational. We connect your number, customize the AI to your business, sync your calendar, and run a few test calls with you before going live.
What if my customers don't text? +
90%+ of missed callers respond to a text within 5 minutes. For the rest, the AI follows up automatically with a second SMS at the 2-hour mark. If they still don't reply, the lead is flagged in your dashboard for a manual callback.
Annual vs monthly — which should I choose? +
If you're confident OrchaNow will work for you (most owners are after the demo), annual saves you $598-$1,798/year AND waives the setup fee. If you want maximum flexibility or prefer to start small, monthly with a setup fee is fine. Either way, you have 30 days to get a full refund — there's no risk to either choice.
Is there a setup fee? +
It depends on how you pay. Pay annually and setup is FREE — that's why most partners go annual. Pay monthly and there's a one-time setup fee ($299 Starter/Pro, $499 Multi-Location) which covers connecting your number, customizing the AI to your business, syncing your calendar, and running test calls. Either way you're protected by the 30-day money-back guarantee.
Get Started

Book a free 15-minute demo.

We'll text you within 4 business hours to schedule.

🎉

Thanks — you're on the list!

We'll text you within 4 business hours to schedule your demo. Watch for a text from (267) 459-HVAC.

Other Visitors

Not an HVAC business owner?

Here's where you should go.

🏠

I need HVAC service

Homeowners in Philadelphia or Tampa needing fast HVAC repair, diagnosis, or maintenance.

Request Service →
🔧

I'm an HVAC technician

Licensed HVAC techs looking to take on dispatch jobs through OrchaNow on your schedule.

See How It Works →
🏢

I run a different home service

Plumbing, electrical, roofing, locksmith, or other trades — get on our waitlist.

Join Waitlist →

About OrchaNow

OrchaNow is an AI-powered dispatch software platform for HVAC service businesses, headquartered in Philadelphia, Pennsylvania. We help HVAC operators automatically respond to missed calls via SMS, capture customer information, and schedule service appointments — recovering revenue that would otherwise be lost.

Business Address

Orchanow, LLC
121 S Broad Street, 15th Floor, Suite 1125
Philadelphia, PA 19107
United States

Contact

Phone: (267) 459-4822
Sales: hello@orchanow.com
Support: support@orchanow.com
Billing: billing@orchanow.com

Business Hours

Sales & Support:
Monday – Friday: 8:00 AM – 6:00 PM EST
Saturday: 9:00 AM – 2:00 PM EST
AI Dispatch: 24/7/365

Business Information

Entity Type: Limited Liability Company
Industry: Software as a Service (SaaS)
Service Area: United States
Founded: 2026

📱 SMS Communications & Consent

By providing your phone number through any OrchaNow service request form or by calling our business line, you consent to receive transactional SMS messages from us regarding your service request, including appointment confirmations, technician arrival notifications, and service updates. Message frequency varies. Message and data rates may apply. Reply STOP at any time to opt out, or HELP for support. Full SMS terms in our Privacy Policy.